Team Assistant Marketing & Sales

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We are seeking a highly organized and proactive Team Assistant to support our local management team in Zurich. This
role requires a detail-oriented individual with exceptional multitasking abilities to manage complex calendars,
coordinate travel arrangements, organize workshops, and contribute to our Project Management Office (PMO) with program
charter creation and follow-up on project deliverables.

How you`ll make an impact

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Manage and optimize the team’s calendar, including scheduling meetings, appointments, and events

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Coordinate domestic and international travel arrangements, including flight bookings, accommodations, and
transportation

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Prepare travel itineraries and ensure all travel documents are in order, anticipating scheduling conflicts and
proactively resolve them

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Manage team’s expenses in line with the company policy

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Plan and organize workshops, including coordinating with participants and securing venues

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Develop and distribute workshop agendas and preparatory materials

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Facilitate communication between participants to ensure smooth operation of workshops

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Provide on-site support during workshops to address any logistical issues

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Create and maintain the program charter, outlining key objectives, scope, and deliverables

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Collaborate with team members to track project actions and ensure timely completion

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Update project documentation regularly to reflect progress and changes

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Assist in the preparation of project status reports and presentations for senior management

Your background

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Bachelor’s degree in Business Administration or related field

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Proven experience as an Assistant or in a similar role

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Strong organizational and time management skills

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Exceptional written and verbal communication skills

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Proficiency in Microsoft Office Suite and project management software

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Ability to work independently and handle multiple priorities in a fast-paced environment

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Proactive and self-motivated

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Detail-oriented with a high degree of accuracy

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Strong problem-solving skills

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Excellent interpersonal skills and the ability to work with diverse teams

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Flexible and adaptable to changing priorities

More about us

Our flexible working practices help you optimize personal and business performance while creating an environment where
all employees can develop their skills and grow.

Jetzt bewerben
Ort

Zurich, Zurich, Switzerland

Jobtyp

Full time

Erfahrung

Experienced

Position

Administration, Facilities & Secretarial

Vertrag

Regular

Veröffentlichungsdatum

2025-01-07

Referenznummer

R0068148